fulbright-hays-ddra

The Fulbright-Hays is a 'federal grant competition to provide meritorious doctoral students who propose to conduct dissertation research overseas for a period of 6 - 12 months'. To be eligible doctoral students must be enrolled in modern foreign language training and area studies and have G901 status by grant period.

Applications are due one year prior to the grant year. Application deadline and award notification may vary due to the nature of federal government. The U.S. Department of Education administers the grant and their site has information regarding the application.

If you have questions contact the Graduate Fellowship & Awards Coordinator at ugsawrds@indiana.edu.

Review Federal Register Notice of Award
Contact ugsawrd@indiana.edu to access resources
Register in www.g5.gov (G5) to begin application
Complete application components:
1. Fulbright-Hays DDRA Application Form
2. Curriculum vita
3. Project Desciption/Application narrative, compliant with guidelines
4. Application bibliography
5. One foreign language reference form
6. Three (3) graduate student reference forms
7. Transcripts
8. Letters of Affliliation/Host Country Supporting Materials
9. Institutional Review Board (IRB) narrative, if applicable.
Submit application in G5 and, if applicable, email Institutional Review Board (IRB) narrative to ugsawrd@indiana.edu. The Graduate Fellowship Coordinator will upload IRB narrative to G5 and submit the university application.

Technically, the University Graduate School is the grant applicant so most DDRA communications will go through the Fellowship and Awards Coordinator. The coordinator will notify you of the DDRA decision, forward important information, and act as an intermediary when communicating to DDRA. The notification of awards will vary and may occur anytime between mid-summer through September 30th.

Please note: The Department of Education fiscal year ends on September 30th and if award notifications are emailed on September 30th you will likely need to reply with your acceptance/decline form the same-day.

Graduate Fellowship and Awards Coordinator will receive award notification email(s) from DDRA and will forward relevant documents to applicants related to the Grant Award Notification (GAN). Documents will include a Technical Review Form, and if applicable, an Acceptance-Declination Form and your individual Fulbright-Hays budget.
Email ddra@ your completed FY DDRA Acceptance-Declination Form by the deadline set by DDRA, please copy ugsawrd@indiana.edu when submitting forms to DDRA.
Read, initial, and submit DDRA Handbook.
Attend the DDRA Orientation for New Fellows (link will be forwarded by ugsawrd@)
Log into IRIS and complete the pre-departure report. The report includes sections on fellow Information, abstract, pre-fellowship budget, and pre-language evaluation. For the language evaluation, it is prefered to select a language expert who can also complete the post-language evaluation.
Secure visas and necessary research permission(s). GAR approval is contingent on fellows securing IRB and visa requirements.
Finalized and submit IRB to ORA.

fulbright-hays-ddra

Applying to DDRA Fulbright-Hays

You've been selected! What's Next, Phase 2 Paperwork

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